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TOM: Meeting Intelligence That Compounds

Challenge

You took notes. Maybe you got an auto-summary. Three months later, you need to remember what was decided in that call — who committed to what, what the client said about their budget, why you went with option B instead of option A.

You have a folder of recordings you're not going to sit through. You have notes that may or may not capture the moment you're looking for. And if you're honest, you probably can't remember which call it was.

Most meeting tools solve one meeting at a time: record, transcribe, summarize, move on. None of them help with the harder problem: thinking across dozens of meetings, finding a specific decision, picking up context from a call that happened six weeks ago. The value of every meeting you've had is locked in a format you can't search.

Solution

TOM records using Apple's ScreenCaptureKit — no bot joins the call, nothing leaves your device. Transcription runs through your own OpenAI key. The data stays on your Mac.

After each call: a summary with action items, decisions, TL;DR. That's the baseline. The real thing is what happens across all your calls.

Ask a question — "What did the client say about the timeline?" or "When did we agree to drop that feature?" — and get a cited answer with a timestamp pointing back to the exact moment in the video. Not a summary. A direct reference to the moment it was said, with a link to the second it happened.

Month 1 is useful. Month 6 is a different tool entirely — because every meeting since month 1 is now findable.

Results

Search across your entire meeting history. Not just the last call — every decision, every commitment, every piece of context, going back as far as you've been recording. One question. Cited answer. Timestamp.

No privacy tradeoffs. No bot joining the call. No audio or transcript sent to our servers. Your OpenAI key means we never see your content. Other participants don't know you're recording — TOM captures via screen, not microphone injection.

The value compounds. A single-meeting tool is useful once. TOM gets more useful the longer you use it, because more of your history becomes searchable.

Sound familiar?

This is the kind of problem we solve. If your team is dealing with something similar, let's talk — one free call, no commitment.

Book a Free Call

Two studios, one problem

TOM started as an internal fix. Both Optimotion and Automatics kept running into the same wall: decisions made in meetings, commitments given on calls, context established in conversations — all of it disappearing three weeks later when you needed it.

We built it for ourselves first. It's still what both studios use daily.

What's included

  • Local recording via ScreenCaptureKit — no bot, no notification to other participants
  • Your OpenAI key, your data — transcripts never leave your machine
  • Auto summary after every call: action items, decisions, TL;DR
  • Cross-meeting Q&A with cited answers and video timestamps
  • $60 one-time, no subscription

macOS 13+. Direct download, Apple-notarized.